Projects portfolio are made up of programs, processes, operations, and projects grouped together based upon their strategic importance to an organization and its goals. However, while these projects may be strategically aligned, making sense of them as a group can be a challenging and complex task. Project Portfolio Management (PPM) helps streamline this undertaking, creating a big-picture view of the projects as a single entity, and helping organizations prioritize and sequence them for optimal business returns.

✅ This is the ideal place if you represent a multi-million dollar company aiming to understand the operations of a multi-billion dollar company and possess the investment capacity to align with them

✅Learn how Multi-BILLION Dollar companies can invest in their overhead portfolio and expand to meet high quality standards, customer satisfaction, better planning, better decisions, better change management, employees commitment, etc.…

✅If you are facing complex challenges due to innovation pressure, leadership gaps, aligning employee values, losing skilled employees, operational efficiency due to lack of correct tools and processes, resource utilization, financial forecasts, customer satisfaction.

What are the benefits of Project Portfolio Management?

PPM offers a holistic, real-time view of the status and health of project groups, as well as their associated resources and inter-dependencies. When used effectively, this provides a key benefits:

1. Improved project selection

Business success depends on organizations choosing the right projects based on goals, risks, resources, etc. Unfortunately, the selection process isn’t always clear, often leading to businesses taking on projects that fail to align with strategic goals. At other times, individual decision makers or even entire departments may become too focused on pet projects, using valuable time and resources pursuing projects at the cost of other, more-valuable options. PPM facilitates an improved project selection process by incorporating reliable data, scoring models, and other quantitative and qualitative approaches to ensure that projects are selected based on relevant criteria. At the same time, current projects that are not contributing to the organization's objectives can be easily and objectively identified and removed from the portfolio.

2. Minimized Organization Risks

Project risks don’t exist in a vacuum; they’re closely tied to the potential for return, making certain risks justifiable while others are not. PPM gives businesses a clear view into the risks vs. returns of entire project portfolios, revealing which risks are worth taking, and which are not. PPM estimation tools provide analysis of project costs and compare them to potential benefits, and built-in alerts help PMOs (Project Management Office), and project managers quickly identify and resolve delays, budget overruns, and technical issues before they can create larger problems. Correctly implemented, project portfolio management minimizes project risk, allowing organizations to refine their portfolios to include only the projects that offer enough value to offset potential risk.

3. Enhanced Communication

When projects are evaluated and managed individually, it can create silos between individuals, departments, and decision makers. PPM brings these stakeholders together, allowing them to coordinate holistically on the entire portfolio of projects, and creating a more-cohesive team. PPM breaks down barriers between projects, giving business leaders a wide view of the overall impact of related projects, rather than forcing them to only evaluate and choose from a limited number of specific projects. This means improved communications flow that includes everyone involved, as well as more-informed decision making.

4. Reduced Project Delivery Times

Taking a project from conception through to delivery involves a complex set of actions. Unforeseen factors can and will create complications, often resulting in project delays and forcing project managers to adjust deadlines while increasing spend. Unfortunately, as projects go over budget and over schedule, their potential returns begin to dry up. Bogged-down projects also divert resources from other essential tasks, impacting the business beyond the scope of the project itself. PPM incorporates intuitive, real-time reporting, so that managers can identify deviations, bottlenecks, and other issues that may slow or derail projects. They can then take corrective actions immediately, putting the project back on track before it can fall too far behind to be salvaged.

5. Increased ROI

The end goal of nearly any project/portfolio is to bring in more revenue than is spent in creating and delivering the project. Return on Investment (ROI) has always been a trusted metric by which to gauge project success, and PPM is designed to ensure that the projects businesses pursue and include in their portfolios are those that will generate a significant positive return on the money and resources invested. Through improved selection processes, more-effective communication across levels, reduced project risk, and increased likelihood of projects being completed on-time and within budget, PPM helps ensure that project investments pay for themselves, and help grow the businesses that deliver them.

6. Increased Customer and Employees Satisfaction

When you invest in portfolio management, the first direct and fast result is the increased quality in the internal operation and delivery methodologies which will be recognized and appreciated by customers to come back, and by your employees to stay engaged and enjoyed their daily work.

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